INDOOR STANDS:
Calculated at N$1 189.10 per m² (incl. VAT).
A 7cm x 5cm size business card advertisement with your contact details in our Expo Guide and on the online booking system is included in the rate.
National Tourism bodies, Tourism central booking, and marketing offices please note the Sharing Policy.
OUTDOOR STANDS:
On application. Rates vary due to location, size and condition of the site.

• Complimentary Entrance Tickets
Stands ranging from 9m² - 54m² will receive a maximum of ten (10) complimentary
entrance tickets valid for one single entry on Wednesday, 18 May 2016 Trade Day ONLY.
These tickets will be available from the Expo office one week prior to the Expo.
• Free Exhibitor Access (Fingerprint Access)
Exhibitor access will be provided depending on the size of the stand:
9m² : 4 people.
18m² : 6 people.
27m² and more : 8 people.
FINGERPRINT ACCESS WILL BE THE ONLY MEANS OF ACCESS FOR EXHIBITORS.
• Complimentary Parking
Exclusive exhibitor parking (limited).
• Vehicle Stickers
Vehicle registration at the Bell Street Exhibitor Parking Gate.
• Exhibitor Listing
Free exhibitor listing in the Expo Supplement and Expo hand-outs

• Furniture rental
• Corrections and/or Additions on fascia board after deadline
• Any customized alterations to the stand
• Liquor & food License
• Additional auxiliary services such as plumbing, water connections and/or additional electrical requirements
• Additional Exhibitor Access over and above standard allocation. At N$121.00 per person – Invoice will be provided accordingly.
• Additional Entrance Tickets over and above standard allocation available at standard rates via Shoprite/Checkers Computicket outlets.
• Work permits
• Custom made fascia with your company logo at an additional cost – must be before the 17 March 2017.

To secure previous year’s, stand status booking and payment must be done by NO LATER THAN Friday, 17 February 2018.

All exhibitors who book and pay for their stands by Monday, 31 September 2016 will receive an additional 10% discount on their bookings. Only full payment will confirm your booking.

• Exhibitors registered with the Namibia Tourism Board (NTB) will receive a 10% discount.
• No refund will be given for cancelled stands as per the Terms & Conditions

• The Motor Show will ONLY provide for Bona Fide New Vehicle Brand Dealers that conform with all the criteria points as numbered 1 to 5.

1. New Vehicles ONLY
2. No Trucks will be permitted unless it is safari type vehicles (no commercial/general transport)
3. Must be able to maintain a factory warranty
4. Must be able to service the vehicle
5. Must be a NEDBANK accredited dealer
6. Pre-owned Dealers & “Grey Imports” will not be permitted
7. Only vehicle types that are used by rental companies should be exhibited.
• Complimenting Accessories e.g. motor vehicle accessories, camping equipment, vehicle fitment
• Complimenting Outdoor Brands may be included for display e.g. motor bikes, quad bikes, boats, caravans, car hire companies
• Show enhancers

Individual liquor licences will be obtained on behalf of exhibitors by the organizers at an additional fee of N$990.00 (VAT inclusive) per licence. The liquor licences are obtained through an attorney by the organizers and will include the Municipal Certificate of Registration which is now also required.

• ONLY the organizers of the Expo will be permitted to sell wine tasting glasses & tasting tokens.

• Liquor may be sold ONLY at restaurants or wine stands in possession of a liquor licence.

• Food may be sold ONLY at restaurants or food stands that are in possession of a valid food licence which will be charged at N$55.00 (VAT inclusive) for the Municipal Certificate of Registration.

• Requests for food and liquor licences must be clearly indicated on the official booking form.

• Exhibitors with bar facilities and those serving liquor and/or food from their stands are urged to strictly adhere to the closing times of the Expo and ensure that visitors vacate the stand as soon as the Expo closes each day.

• Such exhibitors must agree to display a sign at the stand stipulating the Terms & Conditions, i.e. closing times.

• Ice is provided at no additional charge to exhibitors who are selling or providing tastings for beverages. Please note the ‘wine runners’ are employed by the Expo organizers – no additional fee is required for this service.

• No carpets will be provided in food preparation areas.

Accessories such as ring screws, header hangers, hooks for chains, ceiling hangers and panel retainers can be leased from the Windhoek Show Society office, Tel: 061 224 748
• Painting of panels is NOT permitted
• Glue, prestick/pritt, double sided tape, thumbtacks, nails or any item that may cause permanent damage to the panels is NOT permitted.
• Do not encroach on the aisle space as this is a safety hazard.
• Keep noise to a reasonable level as not to disturb your fellow exhibitors.
• Do not damage carpets.